Review of technical documentation for completeness of content and information and, upon request, suggestions for optimisation.
Review of technical documentation for completeness of content and information and, upon request, suggestions for optimisation.
Document checking in technical documentation
Document checking plays a central role in our technical documentation and ensures the highest quality standards for your documents. At a time when precision and compliance are of paramount importance, the risk of using incomplete or outdated documents is unacceptable.
Professional document check in two steps
Our approach combines state-of-the-art software solutions with expert manual checking, so that even the smallest inconsistencies or formatting errors can be detected and corrected at an early stage.
This comprehensive document check sustainably improves the quality of your technical documents and ensures a smooth workflow and efficient communication between the departments involved.
Rely on our document check as an essential step in ensuring the quality and reliability of technical documentation.
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Do you have questions about document checking or would you like further information?
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Document checking at KERN
At KERN TecDoc, document checking stands for a precise, systematic and comprehensive review process that examines all relevant documents for correctness of content, consistency and standard-compliant implementation. This careful review ensures that the documentation is up to date and meets the required standards.
Document checking in technical documentation
Document checking is essential, as it forms the basis for consistent, accurate and standards-compliant documentation. A systematic review process allows errors, inconsistencies and discrepancies in technical documentation to be identified and corrected at an early stage.
This not only avoids costly rework, but also reduces the risk of misunderstandings and production downtime. In addition, a carefully conducted document check contributes significantly to compliance with legal and industry-specific requirements and strengthens customer confidence in the professionalism of the company. Overall, this process optimises internal communication and ensures smooth workflows, which saves resources in the long term and increases competitiveness.
Important criteria for document checking
- Legal compliance: compliance with all relevant legal regulations and standards (e.g. CE directives, Machinery Directive, Product Safety Act)
- Completeness: checking whether all necessary information is included (e.g. safety instructions, operating instructions, technical data)
- Consistency: consistent use of terminology, formatting, and style
- Comprehensibility: clear, precise and user-friendly language for the target group
- Structure and layout: logical structure of the documentation for easy navigation
- Linguistic quality: correct grammar, spelling and style
- Translatability: ensuring consistent and translation-friendly terminology for international markets
Advantages of a professional document check
The most important advantages of a professional document check summarised:
- Early error detection and correction: Inaccuracies and inconsistencies are identified and corrected at an early stage.
- Cost efficiency: By avoiding costly rework and production downtime, resources are used optimally.
- Compliance with standards and guidelines: It is ensured that documents always comply with the latest legal and industry-specific requirements.
- Uniform documentation: A consistent and professional appearance of the documents is guaranteed.
- Optimised information flow: Clear and comprehensible documentation promotes smooth internal communication.
- Increased customer satisfaction: High-quality documentation strengthens customer confidence and secures long-term business relationships.
The document check process
Kern’s professional document checking service follows a structured and precise process that ensures all technical documents meet the highest quality and standard requirements.
- Document collection and preparation: gathering all relevant documents and checking them for completeness
- Automated checking: use of modern software for rapid identification of errors and inconsistencies
- Manual review: expert review by specialists to ensure content accuracy and compliance with standards
- Documentation of results: transparent recording and communication of all identified defects
- Customer consultation and corrections: close cooperation with the customer to implement necessary improvements
- Final approval: completion of the process with final approval of the optimised documentation
Comprehensive document check for security and quality
As a proven expert in the field of technical documentation, KERN TecDoc offers a comprehensive, independent review of all documents:
- Review of technical manuals: ensuring instructions and manuals comply with current standards
- Review of operating instructions: completeness and legal certainty guaranteed
- Analysis of safety and warning notices: checking for compliance with applicable safety regulations
- Document optimisation: improving user-friendliness and clarity of product documentation
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Certifications: proof of legally compliant technical documentation for authorities and customers
The certified verification with regards to legally secure technical documentation will provide you with the necessary security you need to interact confidently and professionally with authorities and clients and it has a positive impact on your public image.
Expert knowledge for secure documentation
KERN TecDoc stands for the highest quality in the review of technical documentation. Our qualified technical editors with many years of practical experience guarantee a comprehensive review of your documents for completeness and legal compliance.
In addition, we offer specific suggestions for improvement to make your documents more user-friendly and clearer. Our focus is not only on optimising your documentation in accordance with legal requirements, but also on significantly improving the user experience.
Furthermore, we attach particular importance to terminological consistency in technical documentation. Our competent and experienced technical editors provide qualified comments on the content or improve the documentation at your request. Trust in the expertise of KERN TecDoc and ensure a professional appearance.
Document check information sheet
Review of your technical documentation for completeness of content and information and, if desired, suggestions for optimisation.
Frequently asked questions about document checking
What does the document check according to DIN EN 82079/IEC 82079 cover?
Document checking in accordance with DIN EN 82079/IEC 82079 involves a comprehensive review and adaptation of technical documentation to ensure compliance with strict regulations and standards. This check is particularly important in the context of various directives and laws, including
- the Machinery Directive MRL 2006/42/EC,
- the Low Voltage Directive NRL 2014/35/EU,
- the Pressure Equipment Directive PED 2014/68/EU,
- the Product Liability Act (ProdHaftG),
- the Product Safety Act (ProdSG)
- and the Directive on hazardous substances in electrical and electronic equipment (RoHS) 2011/65/EU.
Document checking involves reviewing and updating technical documentation to ensure that it meets current safety, quality and compliance requirements. This includes consideration of risk assessments, design data, operating instructions and labelling. Careful review and, where necessary, adjustment of documentation is crucial to ensure compliance with these guidelines and laws and to minimise potential risks and liability claims. Document checking is therefore an essential step in ensuring product compliance and safety.
What factors are technical documents checked for?
KERN TecDoc’s holistic document check involves a complete review of your instructions for operation, usage and assembly, as well as any handbooks. In short, we provide this service for all technical documentation, thereby checking:
- Systematics and structure: ensuring a logical structure
- Content review: checking for completeness, accuracy and relevance
- Clarity and consistency: optimisation of comprehensibility and uniformity of wording to ensure consistency
- Presentation: ensuring a consistent and clear layout of illustrations
- Potential for optimisation: suggestions for improving the layout, design and text, as well as removing superfluous information
- Safety assessment: evaluation of the functionality and effectiveness of safety concepts and warning notices
- Legal compliance: verification of compliance with all relevant laws and standards
Does KERN TecDoc offer special checks for the US market?
Yes, KERN TecDoc performs checks for the US market in accordance with ANSI Z535.6 to ensure that your documentation meets the specific requirements.
Can KERN TecDoc issue a certificate after an inspection?
After examination by a sworn expert, KERN TecDoc will issue you with a certificate and a test mark, which will enhance the positive image of your documentation and certify its quality
Who needs a document check?
Companies in all industries that produce technical documentation benefit from a structured document check. Precise and standards-compliant documentation is essential, particularly in areas such as mechanical engineering, medical technology, software development and the automotive industry. It is not only important to design the operating instructions and technical specifications correctly, but also to ensure that all safety and maintenance instructions comply with current standards.
Industry examples:
- Mechanical engineering: complex technical drawings and operating instructions
- Medical technology: documentation of medical devices in accordance with strict regulatory requirements
- Software development: user and installation guides that make it easier for users to get started
- Automotive industry: maintenance manuals, safety information and technical data sheets
How often should documentation be reviewed?
Regular updates and reviews are essential to ensure that the documentation is up to date and accurate. It is particularly important to update the documentation accordingly in the event of product changes, technical developments or new legal requirements.
Recommendations:
- Annual check: An annual review ensures that no information is out of date and that all standards are being met.
- In the event of product changes: a review should be carried out after every significant product change or enhancement.
- Regulatory updates: adjustments due to new legal requirements or standards should be implemented promptly.
How much does a document check cost?
The cost of a document check varies greatly and depends on various factors. The decisive factors here are the scope of the documents to be audited, their complexity and the specific requirements of the respective company.
Cost factors:
- Scope of documentation (number of pages, variety of document types)
- Complexity of content (technical details, specialised terminology)
- Type of check (automated, manual or combined)
- Adaptation to industry-specific standards and requirements
Who carries out the document check?
Document checks are carried out by experts at Kern who have extensive experience in technical documentation and the relevant standards.
Which documents can be verified?
During a document check, all documents used for technical communication can be reviewed. This includes a wide range of documents, which may be available in various formats.
Examples of verifiable documents:
- Operating instructions and user manuals
- Maintenance manuals and service instructions
- Safety instructions and risk analyses
- Technical specifications and design drawings
- Installation instructions and software documentation
- Product data sheets and certification documents
Which standards must be observed?
The standards and legal requirements to be observed may vary depending on the industry and area of application. A thorough document check takes all relevant standards into account to ensure legal certainty and the quality of the documentation.
Examples of standards:
- Mechanical engineering: ISO 20607, which defines the requirements for machine instructions
- Medical technology: Medical Devices Regulation (MDR) and other industry-specific standards
- General: ISO standards, DIN standards and other country-specific guidelines relevant to the respective documentation